MEDIA RELEASE
17 January 2019
Council assures transparency
Palmerston North City Council challenges criticisms about suggested delays in responding to media information requests
regarding an economic grant to Toyota New Zealand Limited.
CEO Heather Shotter and Mayor Grant Smith were on annual leave and have attended to requests on their return. During
their absence, Council staff have responded promptly to media requests for the supply of information.
The majority of the requested information was confined to a Part II (confidential) meeting held on 4 September, 2017. It
is normal practise of Council that anything dealt with in a confidential meeting remains confidential until authority
has been given for the release of information by the CEO.
“On my return to Council from annual leave yesterday and being briefed on the request, I’ve approved the release of the
meeting information today,” says Shotter. “Our elected members and Council staff have acted appropriately in waiting for
approval of release of this information.”
“As a Council, we endeavour at all times to promptly respond to all information requests and statements while working
within the confines of legislation and policies,” says Shotter. “Our staff have kept Manawatu Standard reporters fully
informed that Council was actioning their formal requests, and the availability and willingness of the Mayor for an
interview on his return,” says Shotter.
“As outlined below, Council staff have responded with information, within their power to release.”
Timeline of requests and responses:
Council initially responded to an Official Information request from the New Zealand Taxpayers’ Union on 6 December, 2018
and this was reported by the Union.
Following publication of this information, the Manawatu Standard contacted Council for information on Tuesday, 8
January. The following day, a statement was issued to the Manawatu Standard. The publication was also advised the Mayor
was available for comment on his return, the following week.
On Thursday, 10 January, a request was received for further information and was responded to the same day.
The Manawatu Standard reporter then requested further information under the provisions of the Local Government Official
Information and Meetings Act 1987 on Friday, 11 January, after hours. This was followed with a request from a second
reporter, on Monday, 14 January for further information. Requests made to Council under this Act are undertaken through
a formal process and Council has a legal obligation to respond to this request within 20 working days. Information from
the Part II meeting was released Thursday, 17 January, 2019.
NB: All Council meeting agendas are publicly notified on Council’s website prior to the meeting.
ENDS